WE GUARANTEE OPERATIONAL EXCELLENCE​

CUSTOMER SERVICE QUALITY​

 
As a strategic measure for boosting the corporate response ability to render reliable, quality services, we guarantee our customers a prompt, reliable and safe service that meets their needs and expectations and enables us to provide value added solutions in line with our internal quality culture.  

We ensure integrity, reliability and availability in our natural gas and electricity transportation and distribution systems, with operating systems that meet high national and international standards, an effective risk management, and continual improvements in our processes. 






Our principal commercial management goal is to achieve customer loyalty and satisfaction at all times while rendering our services; we therefore work every day to have simple, agile processes that make our customers’ lives and businesses easier.

METAS



IN CONJUNCTION WITH OUR AFFILIATED COMPANIES, WE TRANSPORT 48 PER CENT OF COLOMBIA’S NATURAL GAS

The natural gas transportation service is one of the core activities in Promigas’ business portfolio, and maintaining continuity in our operations is therefore fundamental. Our LNG terminal guarantees reliability and opportunity for receiving, storing and regasifying LNG, in accordance with customers’ needs.

An interruption would affect not only our revenue but also that of our customers, given that while some of them would use a substitute product in order to continue their operation, others would not have that option, and this would have implications in the form of excess costs, loss of profits, etc.

We supervise and control operational variables in our infrastructure from our Main Control Center, in order to identify Abnormal Operating Conditions (AOC) that could have an impact on service continuity and thus be able to take whatever action might be necessary for mitigating the problem. And when special work is being carried out on our infrastructure, operation assurance professionals produce operating guides, which are additions to the work procedures approved by the Change Control Technical Committee, so that Control Center personnel can have parameters and recommendations for ensuring that operating conditions are normal while the work is being done. When new infrastructure is being commissioned or after a major intervention, a special procedure is in place, in order to guarantee that service continuity is not affected while these activities are being carried out, since they are executed without interrupting the natural gas transportation service.   

Main Control Center professionals are evaluated on an annual basis on matters relating to identifying AOC and the actions that are to be taken to deal with them, and follow-up audits are conducted on the standardized procedure and by measuring a performance indicator in the variable compensation program of the coordinator of operations. 


GAS DISTRIBUTION 
Service quality is directly related to having a continuous, safe and reliable operation which guarantees the quality standards stipulated and promptly meets the needs of our customers or deals with issues that arise in our distribution infrastructure. The impacts that could eventually occur include dissatisfaction with the service.    

Our companies have policies, goals and strategic initiatives, among other things, for guaranteeing natural gas service continuity and reliability. There are also campaigns, such as the damage prevention plan, which involve interacting directly with companies that work in public areas. We have damage prevention campaigns for front gardens of the houses of users where work is being done, and for safe gas management; this latter is a communication campaign aimed at ensuring that users are aware of how to handle natural gas and that, if a problem arises, they know how to report it, should there be a need for assistance from specialist personnel.  

Interaction is permanent with the Risk and Disaster Management Committee (CMGRD) in each town where there is a natural gas service. 

The company has a control center which handles all events and emergencies on a 24/7 basis throughout the week.

As far as user safety is concerned, prevention and follow-up patrols of networks and rights of way are a constant feature, so that works where damage to networks or active leaks could potentially occur can be identified. 


OUR AFFILIATED COMPANIES WORK TO ACHIEVE EXCELLENCE IN THE NATURAL GAS DISTRIBUTION SERVICE  



GdO has focused on generating positive user experiences by optimizing operation capacity, reducing attention times, and ensuring speed in transactions.  

With a view to establishing cordial relations based on respect with its users, it redesigned existing processes and invested in technology for its multi-channel platform, in order to facilitate interaction with users from the comfort of their homes. This platform has proved to be of vital importance in ensuring that users can access the service during the pandemic. 

In order to ensure equipment availability and operation continuity, an Annual Maintenance Plan was implemented, which includes such things as integrity inspections, prevention patrols and preventive maintenance of stations and equipment, in order to ensure that everything is in good condition and to guarantee reliability and continuity in the operation. 

Average time for attending to emergencies at GdO
Compliance with the indicator was maintained in 2020, since 100 per cent of requests by users were dealt with, 89.7 per cent of them within the time established; events out of control and emergencies were dealt with in less than one hour, and controlled events in less than 36 hours. 


CEO uses two regulatory indicators to measure service continuity: Saidi (average duration of interruptions) and Saifi (average quantity of interruptions). 

Attention opportunity is measured against the percentage of cases resolved in more than eight hours and is broken down into four-hour ranges for analysis purposes. Average time to resolve a problem from the time a call is received to when the service is restored is also measured.  



Surtigas, as in previous years, occupied first place in the ‘Cartagena Cómo Vamos’ and ‘Montería Cómo Vamos’ satisfaction surveys, thus reflecting the high service quality and satisfaction levels. 

Its philosophy, which is based on ‘Passion for Service’, has enabled it to develop competitive, innovative solutions and to reinforce its internal, service-oriented culture while implementing an operational excellence model that allows it to be more efficient and, therefore, to provide a better service, so much so that it has been recognized as the best public services company in our area of influence.  




​​​ Enlace, our service center, uses ANS indicators, which measure promptness in rendering the service. Corrective action is taken when default on any of these indicators occurs for a period of three consecutive months, with a view to the stipulated indicators being adhered to.


MANAGING THE COVID-19 HEALTH CONTINGENCY

In order to guarantee continuity in our operations, we adopted a series of measures aimed at ensuring that critical personnel were available and could continue to perform their duties in our various control centers: 

  • Adjustments to shift schedules, social distancing, supply and use of protection or biosecurity items
  • Periodic follow-up on compliance with biosecurity protocols
  • Disinfection of working areas
  • Exclusive transportation for our operators
  • Simultaneous operation of the Alternative Control Center
  • Retraining for professional personnel who formerly worked in the Main Control Center and who currently hold other posts in the company
  • Home office technical personnel of compressor station operator, who are available to deal with any contingency at the stations
  • These persons continue with telework 
  • Daily follow-up on operator personnel health
  • COVID-19 laboratory tests for all critical personnel in control rooms


Strict adherence to these measures allowed us to continue rendering our services without any COVID-19 contagion cases being reported among our operating personnel.  

SPEC implemented the necessary measures for coordinating safe operation continuity for its personnel, customers and contractors, and its operations were unaltered, in line with national government recommendations and demands.   



Transmetano saw a drop in volumes transported compared to 2019, mainly during April and May, and this was attributed to nationwide restrictions because of the health emergency. A ‘temporary commercial policy’ was drawn up, aimed at providing economic relief for customers whose transportation capacity was affected, which consisted of making lower charges. Variations and volumes transported to customers were monitored on a permanent basis. This policy ended on September 30, 2020. 

In view of the difficulties caused by the COVID-19 contingency in terms of adhering to the projected Maintenance Plan execution schedule, Promioriente established a series of actions with its contractors in order to ensure that all operating activities and critical maintenance activities could be performed, thereby guaranteeing transportation infrastructure continuity, reliability and integrity and that all customers could be served satisfactorily. 

The principal effect on GdO lay in the preventive isolation restrictions placed on some staff and on those who were infected with COVID-19. To mitigate this situation, the technical team was strengthened with technical staff and contractor staff, and home working was introduced for staff in administration posts, who were provided with technological support.

Despite Customer Care offices being closed for more than two months, the service was maintained through other channels, such as the call center, and a special email address was created, inquietudes@gdo.com.co. This latter became an ally for users because more than 2,000 requests per month were dealt with, thus mitigating the effect of the offices being closed. This new channel was served by staff who worked in the offices taking on new roles, thereby demonstrating their ability to adapt to change. 



Anothe​r activity that made prompt attention easier was the creation of a robot (Hermes) to generate written responses to standard petitions and written complaints, claims and questions; the GdO app was also introduced. The next step will be a chatbox with artificial intelligence. 







Interruptions

Most interruptions were caused by third parties or were natural events in regions with difficult geotechnic and climatic conditions. However, such incidents have declined, thanks to greater control over maintenance activities, legal strategies, and educating people living in the area of influence. 






Target: Values of 0.001 leaks/km-year or lower, which is equivalent to a leak of 1,000 km per year. This limit has been established on the basis of an analysis of information available in studies by UKOPA (United Kingdom Onshore Pipeline Association) and EGIG (European Gas Pipeline Incident).

Note: Transoccidente reported no interruptions or leaks during the year. ota: Transoccidente no presentó eventos de interrupción o fugas en el año.



 

Privacy of our customers’ information  

No instances were reported of information leaks or theft or loss of information belonging to customers. 
Our companies have a published Management Data Treatment Policy, which sets out the terms for the use of data by the company when interacting with its customers.​